Careers

Office Coordinator, US

Job Description

JOB TITLE                                         Office Coordinator, US

REPORTING TO                                Chief Financial Officer

DEPARTMENT/FUNCTION              Boston Office

PLACE OF WORK                              Boston, USA

TYPE OF CONTRACT                       Permanent

The Office Coordinator will be in charge of the smooth running of the US office. He/she will manage the main administrative activities of the US subsidiary and provide support to the CFO and other local Directors.

  

KEY TASKS & RESPONSIBILITIES 

  • Provide extensive support to CFO, SD Investor Relations, Medical Affairs Director and local staff:
    • travel arrangements, upon authorization by management
    • conferences & meetings organization
    • calendar management
    • documents filing and archiving
    • travel expenses
    • involvement in specific projects as needed 
  • Manage reception routine tasks:
    • welcome visitors
    • take incoming calls and forward them as appropriate
    • manage incoming and outgoing post mail
    • respond to general office requests from staff
  • In charge of and contact person for General Services/Facilities related needs, incl. procurement and checking of invoices, liaising as needed with Facilities providers (building facility manager, maintenance external workers, cleaning services, conference call provider, …) as well as office supplies providers, and monitoring stock (kitchen supplies and stationary, posting services, express mail services, business cards, access badges, …).
  • In charge of and contact person for IT related requests (ordering of hardware & software, incl. phone and phone services management, regular liaising with IT providers for set-up and maintenance) and checking of invoices. 
  • Interact and support as needed the CEO office, based in Geneva.

PROFESSIONAL SKILLS & EXPERIENCE 

  • 5-years’ experience in office management and support to Senior Management (C-level)

PERSONAL SKILLS & COMPETENCIES 

  • Organized, rigorous and reliable.
  • Dynamic, hands-on, can do-attitude, flexible, problem solver and autonomous.
  • Ability to interface with various functions and level of seniority.
  • Ability to multitask and manage requests according to priorities.
  • Self-motivated, pro-active and common sense driven.
  • Strong team player.

EDUCATION/LANGUAGES 

  • Administrative degree, Commercial, professional college diploma or equivalent.
  • Complete fluency in English.

 

Should your profile match the above requirements, and you are willing to join a passionate and committed team, please send us your application in English to careers@obseva.ch or apply online.

We will only reply to applications in line with the above requirements.

 

In line with its culture, ObsEva is committed to ensuring full confidentiality in the treatment of all received data.

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